It's only fitting that at this time of year between the seasons and the holidays, that we embrace change. That I embrace change.
When I started this journey nine years ago, before my affiliation with The Association of Bridal Consultants, before I could dream of a studio, or clients which would become friends and colleauges who would become family...I always wanted to have the type of business which reflected the authentic me.
With anything, when there's evolution, there's fear. A year ago I recognized that the fear had taken me to a level outside of my comfort zone. I was no longer celebrating the type of boutique firm that we are, I was trying to keep up with the perception of who I needed to be.
It made me miserable...and I had alot of company.
Two weeks ago that all changed.
Two weeks ago I jumped on an A-1 motorcoach, for what I believe would be an typical networking event...and my life changed. As I sat surrounded by 25 of my peers, laughing, sharing an embracing each other, I was reminded of why I joined in this industry and what I wanted my contribution to be. In that moment, I was so grateful for my affiliation with The Association of Bridal Consultants, being on the Board of Wish Upon a Wedding Philadelphia, for meeting twitter peeps and facebook friends. In that moment, I remembered that I am apart of a phenominal industry filled with phenominal people...
And it's OK to be comfortable in your own "business skin".
With that I made some drastic decisions. I contacted a ridiculously cool marketing firm and developed a team that will help with the re-brand of POSH, I terminated the lease of our existing studio for one which is more intimate (same great location)and hired a glam squad for a new photoshoot (woot woot).
Most importantly, I decided that I was going to celebrate that we are a true boutique studio and not in pursuit of taking over the event world in numbers. We are going back to our original strategy of accepting no more than 15 weddings a year because we love having that time getting to know our clients and their families, trading in boring handshakes for lots of hugs, and as of today I am officially re-implementing my "jeans rule!" dresscode.
I've been so blessed over the years with a great network of industry friends (way too many to name) and the best staff a girl could ask for, I just want to say thank you all for reminding me of what this business is all about.
We have so much to share from events and happenings over the last year, just please be patient because between the re-brand, the move and business as usual, it make take a while. And for those of you who thought this was a baby announcement, sorry, maybe next time....
xoxoxo
Showing posts with label POSH Events. Show all posts
Showing posts with label POSH Events. Show all posts
Tuesday
Friday
Share my world: The Morning of...
I last left the planner plans series here. Since the wedding, many of you have reached out to me to ask if I was going to continue the series with recaps and well, truth be told, I looked up and 8 months were gone. So without further ado, I introduce my recap series, "Share my world"...
1...
It was finally here, the day before the big day. I would spend the day caravaning picking up my bridesmaids arriving by air, bus and train. I could hardly contain myself knowing that my "rocks" would all be with me to get me down the aisle.
Rental car, check. Pick up dress, check. Rehearsal dinner gifts, spa day confirmation and out of office autoreply-check, check, check. It was official...I was off. One day before the wedding and I was determined to spend it with the girls I've known the majority of my life at the spa.
Oh universe, if it was only that simple...
Instead, Mr. Charming didn't quite realize that he would be the one driving to pick up our seating chart and instead made other arrangements. So instead of relaxing, I spent the day on the phone-worried about my bridesmaid whose flight was delayed from LAX and who would pick her up and how we were going to pick up the seating chart,check-in AND make it to rehearsal on time.
My friend, colleague and amazing wedding planner, Deidre, called and told me not to worry...suddenly I found peace.
My gorgeous bridesmaid took a taxi from the airport to surprise me at the spa, the boys drove the turnpike and picked up the seating chart, we made it (almost) on time to the rehearsal and had a great time at the rehearsal dinner at Kabuki Japanese Restaraunt.
My world was right...
The next day I opened my eyes at 4:00am. In a hotel suite full of girls not a peep could be heard. I opened the blinds and called Mr. Charming who also couldn't sleep. He went to his window and we watched the sunrise. It was so amazing. I felt so amazing.
(this is the actual sunset from that day snapped with my cell phone)
The rest of the day seriously flew by.
First on the agenda was hair and makeup. In true non-diva fashion, I hopped in the car with 2 of my bridesmaids and drove over the bridge to my regular salon. After a quick chic-fil-a run, we were headed back for makeup. The one requirement I had for the girls was that they all had their makeup professionally done. As gorgeous as I think my girls are, it was important to me to have that moment of bonding and to put the "finishing touch" on the ladies...all nine of them.
Throughout the morning I received lots of calls, texts, facebook messages and tweets of good luck. My best friend Sophie who couldn't attend from Atlanta due to surgery, also called to wish me well.
As makeup was wrapping up, our photographers handed me a card from the hubby...and then they started. Tears, lots of tears.
The moment finally felt real.
I looked over into my crowded suite and with the music blasting, my sister, friends and family dancing, my dad playing paparrazi, I knew that even if everything went wrong from this point forward, I was content. Lucky for me, the day only got better.
The girls gathered around and all helped me get dressed. Yes..ALL. Which is hysterical b/c with 8 sets of arms plus my mom, there really wasn't too much room. One would push tighter, the other looser and eventually we just burst out into laughter
Mom gave her once over and seal of approval.
The clock struck six, fireworks began and our photographer Angie said "sweetie, it's time to go". The she took this shot.
It was Finally.My.Time. Giddy is an understatement.
1...
It was finally here, the day before the big day. I would spend the day caravaning picking up my bridesmaids arriving by air, bus and train. I could hardly contain myself knowing that my "rocks" would all be with me to get me down the aisle.
Rental car, check. Pick up dress, check. Rehearsal dinner gifts, spa day confirmation and out of office autoreply-check, check, check. It was official...I was off. One day before the wedding and I was determined to spend it with the girls I've known the majority of my life at the spa.
Oh universe, if it was only that simple...
Instead, Mr. Charming didn't quite realize that he would be the one driving to pick up our seating chart and instead made other arrangements. So instead of relaxing, I spent the day on the phone-worried about my bridesmaid whose flight was delayed from LAX and who would pick her up and how we were going to pick up the seating chart,check-in AND make it to rehearsal on time.
My friend, colleague and amazing wedding planner, Deidre, called and told me not to worry...suddenly I found peace.
My gorgeous bridesmaid took a taxi from the airport to surprise me at the spa, the boys drove the turnpike and picked up the seating chart, we made it (almost) on time to the rehearsal and had a great time at the rehearsal dinner at Kabuki Japanese Restaraunt.
My world was right...
The next day I opened my eyes at 4:00am. In a hotel suite full of girls not a peep could be heard. I opened the blinds and called Mr. Charming who also couldn't sleep. He went to his window and we watched the sunrise. It was so amazing. I felt so amazing.
(this is the actual sunset from that day snapped with my cell phone)
The rest of the day seriously flew by.
First on the agenda was hair and makeup. In true non-diva fashion, I hopped in the car with 2 of my bridesmaids and drove over the bridge to my regular salon. After a quick chic-fil-a run, we were headed back for makeup. The one requirement I had for the girls was that they all had their makeup professionally done. As gorgeous as I think my girls are, it was important to me to have that moment of bonding and to put the "finishing touch" on the ladies...all nine of them.
Throughout the morning I received lots of calls, texts, facebook messages and tweets of good luck. My best friend Sophie who couldn't attend from Atlanta due to surgery, also called to wish me well.
As makeup was wrapping up, our photographers handed me a card from the hubby...and then they started. Tears, lots of tears.
The moment finally felt real.
I looked over into my crowded suite and with the music blasting, my sister, friends and family dancing, my dad playing paparrazi, I knew that even if everything went wrong from this point forward, I was content. Lucky for me, the day only got better.
The girls gathered around and all helped me get dressed. Yes..ALL. Which is hysterical b/c with 8 sets of arms plus my mom, there really wasn't too much room. One would push tighter, the other looser and eventually we just burst out into laughter
Mom gave her once over and seal of approval.
The clock struck six, fireworks began and our photographer Angie said "sweetie, it's time to go". The she took this shot.
It was Finally.My.Time. Giddy is an understatement.
Thursday
POSH Event: Katie marries JP
Infectious. That's the one word that describes her smile and their love. Make that two.. Incredibly.Infectious.
I remember the first time they sat across from me in the studio, talking about their wedding. Lots of laugh, lots of paper and many memories exchanged. Katie and JP were actually guests at Kelly & Vinnie's wedding the year before. When they said they didn't even know I was there, I knew it was a score for the home team.
Fast forward many months, meetings and memories later to wedding day. We walked into the suite at the Loews hotel and in typical Katie fashion, all was calm and not a thing out of place. My assistant Malakeia and I literally did a double take and I blurted out "this can not be a bridal party suite".
By the evening, the ceremony was underway and in a ballroom surrounded by over 100 of their friends and family, the couple with the infectious love, the infectious laughter and too many memories to count, were married. In that instant, everything was new, yet felt so familiar.
I've had the honor of working with so many couples over the years. Many who have since become friends and Katie and JP were an easy addition to the list. Seriously, are they not the cutest couple ever?
(First Look)
(Bride's Bouquet)
(Guys in black)
(Nightime Ceremony underway with a view of the Philadelphia Skyline from the 33rd floor)
(First kiss)
(I'm usually not a fan of cake smashing but I just love the way they love)
Smoking hot...notice the groom's custom "I do" Nikes.
All pictures courtesy of the phenomenal Andrew Todes Photography
Special thanks to all of my vendor partners in crime
Loews Philadelphia-Ceremony & Reception Venue
Andrew Todes Photography-Photographer
Steve & Co-DJ
Synergetic Light and Sounds Inc-Ballroom draping & lighting
Journeys of the Heart-Officiant
Leigh Florist-Florist
Shutterbooth- Photobooth
POSH Events-Wedding Planner
I remember the first time they sat across from me in the studio, talking about their wedding. Lots of laugh, lots of paper and many memories exchanged. Katie and JP were actually guests at Kelly & Vinnie's wedding the year before. When they said they didn't even know I was there, I knew it was a score for the home team.
Fast forward many months, meetings and memories later to wedding day. We walked into the suite at the Loews hotel and in typical Katie fashion, all was calm and not a thing out of place. My assistant Malakeia and I literally did a double take and I blurted out "this can not be a bridal party suite".
By the evening, the ceremony was underway and in a ballroom surrounded by over 100 of their friends and family, the couple with the infectious love, the infectious laughter and too many memories to count, were married. In that instant, everything was new, yet felt so familiar.
I've had the honor of working with so many couples over the years. Many who have since become friends and Katie and JP were an easy addition to the list. Seriously, are they not the cutest couple ever?
(First Look)
(Bride's Bouquet)
(Guys in black)
(Nightime Ceremony underway with a view of the Philadelphia Skyline from the 33rd floor)
(First kiss)
(I'm usually not a fan of cake smashing but I just love the way they love)
Smoking hot...notice the groom's custom "I do" Nikes.
All pictures courtesy of the phenomenal Andrew Todes Photography
Special thanks to all of my vendor partners in crime
Loews Philadelphia-Ceremony & Reception Venue
Andrew Todes Photography-Photographer
Steve & Co-DJ
Synergetic Light and Sounds Inc-Ballroom draping & lighting
Journeys of the Heart-Officiant
Leigh Florist-Florist
Shutterbooth- Photobooth
POSH Events-Wedding Planner
Wednesday
Destination...Dominican Republic (sneak peek)
In honor of today's gorgeous 80 degree weather, here is a sneak week of our destination wedding weekend at the Majestic Elegance Resort in Punta Cana, Dominican Republic.
Have an awesome day!
Have an awesome day!
Friday
Speaking to the Southern NJ ABC Local Networking Group April 26, 2011
I'm so honored to be asked to speak at the Southern NJ Association of Bridal Consultants Local Networking Group meeting later this month.
The Association of Bridal Consultants is actually where my career first started. While attending wedding planning courses at Temple University Ft Washington Campuses, (Can we say career student?!), I first learned of the Association and attended my first local conference. During the conference, I met a Wedding Planner from Northern NJ who so graciously allowed me to shadow her at her events, and the rest well...is history.
I've been extremely honored to speak at conferences before, but this particular group is very near and dear to me. Every new client that we receive, every colleague along the way, every vendor referral, I'm thankful for all of it and acknowledge that we are only as strong as our support system. Many great relationships were formed out of networking through this organization.
I'm looking forward to sharing my experiences with a group of my peers, giving insight to the "POSH" experience and learning along the way.
In the area? Be sure to attend this event for Planners Only!!!! Contact Pat Ambrosius at thepragmaticplanner@comcast.net for registration information and be sure to drop me a line and let me know you'll be there.
The Association of Bridal Consultants is actually where my career first started. While attending wedding planning courses at Temple University Ft Washington Campuses, (Can we say career student?!), I first learned of the Association and attended my first local conference. During the conference, I met a Wedding Planner from Northern NJ who so graciously allowed me to shadow her at her events, and the rest well...is history.
I've been extremely honored to speak at conferences before, but this particular group is very near and dear to me. Every new client that we receive, every colleague along the way, every vendor referral, I'm thankful for all of it and acknowledge that we are only as strong as our support system. Many great relationships were formed out of networking through this organization.
I'm looking forward to sharing my experiences with a group of my peers, giving insight to the "POSH" experience and learning along the way.
In the area? Be sure to attend this event for Planners Only!!!! Contact Pat Ambrosius at thepragmaticplanner@comcast.net for registration information and be sure to drop me a line and let me know you'll be there.
Tuesday
Sneak Peek: Valerie married Frank
Sometimes a picture really is worth a thousand words...
Photo courtesy of Joseph Clementi Photography
Photo courtesy of Joseph Clementi Photography
Wednesday
Published: Our Wedding on The Brides Cafe and Essence.com
Honored.
In this business there are many times that I have been moved. When I walk my brides to those double doors, when we receive thank you notes, when my inbox is filled with pictures of POSH bundles of joy. I'm always moved.
Today however, it's personal.
In an industry where it is easy to "get in" and incredibly difficult to maintain, where turnover is high and loyalty not so much, I've been extremely fortunate. Not just with POSH as a business, but with the many relationships that have evolved out of this business, my passion.
When I got engaged, I was immediately hit with an overwhelming feeling of fear. Would MY wedding be good enough? Would people be moved by my story enough to be featured? Printed? Would anyone even care? I'm not going to lie, at times it was extremely stressful. See with a client it's easy. I can pick amazing picture, after amazing picture, eyes closed. With our wedding however, I came to the realization that I am not superwoman. With a little help from my friends, I realized our wedding was not going to be designed for display purposes. It's was going to be a reflection of "us" and that would be good enough.
So today, 3 months after we exchanged vows to see our wedding featured TODAY on The Brides Cafe and Essence.com after being featured previously on Munaluchi Bridal , three industry publications that do amazing things for couples in general and of color specifically, I am honored. And humbled.
I want to say thank you internet for all that you do. For the many phone calls, text's, tweets and "likes" of support. For allowing me during this process to feel like a "Bride" and not just a planner, for supporting Mr. Charming and I and allowing me to remain #giddy. From the bottom of my heart, I appreciate it.
I will begin recaps shortly amongst recaps of our client weddings, but in the meantime here's one of my all time favorite pictures courtesy of my rockstar photogs Entwined Studio
xoxoxo
Isis
My ridiculously amazing vendor team:
Wedding Coordination: POSH Events (www.posheventsllc.com) and Day Of Planner Deidre Gray (www.alwaysapi.com) for Always a Positive Image
Event Design- POSH Events www.posheventsllc.com
Photographer- Entwined Studio www.entwinedstudio.com
Videographer Illumimoto Cinema www.illumimoto.com
Cakes/Dessert Table- The Hudson Cakery www.hudsoncakery.com
Lighting- Synergetic Light & Sound www.synergeticsounds.com
Band- CTO 5th Ave www.cto.com
Ceremony/ Reception Venue- The Hyatt Penn's Landing- http://pennslanding.hyatt.com/hyatt/hotels/index.jsp?icamp=hyattregencyphiladelphiaredirect
Florist- Leigh Florist www.leighflorist.com
Stationary- LePenn Designs www.lepenndesigns
Rentals- Choice Party Linens http://www.choicepartylinens.com//Select Event Designs www.weparty.com
Table Names- Paperfinger www.paperfinger.com
Makeup Artist- Ashanti Ortiz (facingbeauty@aol.com)
Calligrapher-Kathleen Turnure
Dress: Maggie Sottero http://www.maggiesottero.com/
Bride's Shoes : Christian Louboutin http://www.christianlouboutin.com/
Bridemaids Dresses: Alvina Valenta
Fotobooth :Go Festive http://gofestive.com/
Placecards: Timeless Paper www.timelesspaper.com
In this business there are many times that I have been moved. When I walk my brides to those double doors, when we receive thank you notes, when my inbox is filled with pictures of POSH bundles of joy. I'm always moved.
Today however, it's personal.
In an industry where it is easy to "get in" and incredibly difficult to maintain, where turnover is high and loyalty not so much, I've been extremely fortunate. Not just with POSH as a business, but with the many relationships that have evolved out of this business, my passion.
When I got engaged, I was immediately hit with an overwhelming feeling of fear. Would MY wedding be good enough? Would people be moved by my story enough to be featured? Printed? Would anyone even care? I'm not going to lie, at times it was extremely stressful. See with a client it's easy. I can pick amazing picture, after amazing picture, eyes closed. With our wedding however, I came to the realization that I am not superwoman. With a little help from my friends, I realized our wedding was not going to be designed for display purposes. It's was going to be a reflection of "us" and that would be good enough.
So today, 3 months after we exchanged vows to see our wedding featured TODAY on The Brides Cafe and Essence.com after being featured previously on Munaluchi Bridal , three industry publications that do amazing things for couples in general and of color specifically, I am honored. And humbled.
I want to say thank you internet for all that you do. For the many phone calls, text's, tweets and "likes" of support. For allowing me during this process to feel like a "Bride" and not just a planner, for supporting Mr. Charming and I and allowing me to remain #giddy. From the bottom of my heart, I appreciate it.
I will begin recaps shortly amongst recaps of our client weddings, but in the meantime here's one of my all time favorite pictures courtesy of my rockstar photogs Entwined Studio
xoxoxo
Isis
My ridiculously amazing vendor team:
Wedding Coordination: POSH Events (www.posheventsllc.com) and Day Of Planner Deidre Gray (www.alwaysapi.com) for Always a Positive Image
Event Design- POSH Events www.posheventsllc.com
Photographer- Entwined Studio www.entwinedstudio.com
Videographer Illumimoto Cinema www.illumimoto.com
Cakes/Dessert Table- The Hudson Cakery www.hudsoncakery.com
Lighting- Synergetic Light & Sound www.synergeticsounds.com
Band- CTO 5th Ave www.cto.com
Ceremony/ Reception Venue- The Hyatt Penn's Landing- http://pennslanding.hyatt.com/hyatt/hotels/index.jsp?icamp=hyattregencyphiladelphiaredirect
Florist- Leigh Florist www.leighflorist.com
Stationary- LePenn Designs www.lepenndesigns
Rentals- Choice Party Linens http://www.choicepartylinens.com//Select Event Designs www.weparty.com
Table Names- Paperfinger www.paperfinger.com
Makeup Artist- Ashanti Ortiz (facingbeauty@aol.com)
Calligrapher-Kathleen Turnure
Dress: Maggie Sottero http://www.maggiesottero.com/
Bride's Shoes : Christian Louboutin http://www.christianlouboutin.com/
Bridemaids Dresses: Alvina Valenta
Fotobooth :Go Festive http://gofestive.com/
Placecards: Timeless Paper www.timelesspaper.com
Thursday
Bethany married Chris
You know how you meet someone and you just know that though they appear tough on the surface they are warm and smooth on the center, that to me is Bethany. She's like the perfect chocolate molten cake. Chris is her ice cream.
Just.that.good.
We had the honor of coordinating Bethany and Chris amazing wedding at Cescaphe Ballroom and from the first day of planning to the last, I can seriously say, I enjoyed the ride. Bethany and Chris pledged their love in front of a room full of their family and friends and then partied the night away.
Beyond being a bride, I credit Bethany for introducing me to so many things (including some of our own wedding Vendors). I've said it before but will say it again, I'm honored to do what I do because during the course, we are blessed to know some truly amazing couples.
Enjoy courtesy of Entwined Studio... (feel free to swoon)
The amazing vendor team:
Cescaphe Ballroom, Il Fiore Bianco, Illumimoto Cinema , Synergetic Light & Sound, Leigh Florist, Center Stage Entertainment-Central Park Band, POSH Events
Just.that.good.
We had the honor of coordinating Bethany and Chris amazing wedding at Cescaphe Ballroom and from the first day of planning to the last, I can seriously say, I enjoyed the ride. Bethany and Chris pledged their love in front of a room full of their family and friends and then partied the night away.
Beyond being a bride, I credit Bethany for introducing me to so many things (including some of our own wedding Vendors). I've said it before but will say it again, I'm honored to do what I do because during the course, we are blessed to know some truly amazing couples.
Enjoy courtesy of Entwined Studio... (feel free to swoon)
The amazing vendor team:
Cescaphe Ballroom, Il Fiore Bianco, Illumimoto Cinema , Synergetic Light & Sound, Leigh Florist, Center Stage Entertainment-Central Park Band, POSH Events
Tuesday
Joan married Vince
I first introduced you to Joan & Vince here. Since that introduction, there has been a wedding, a move and a friendship.
I remember the first time we met in July 2009. Joan was my type of girl right away. Vince is the type of guy that is quiet because his mind is always working, but once he reaches a certain comfort level, quiet is not a word I would use to describe him. To watch them together is never dull. They are the perfect compliment and their laughter is truly contangious. We spent many days together planning their nuptials, from site visits, to dress fittings, invitation and decor. We laughed over email and in person and at the end of the night on October 1st, I knew I met two people I'd know forever.
Sometimes life just works like that.
Joan & Vince exchanged nuptials at Berlin Baptist Church in front of over 300 of their closest family and friends. The reception was held later in the day at Lucien's Manor. With a lineup of 24 vendors,a rolls royce, a photobooth, a partybus, and the largest bridal party POSH has ever worked with, we knew we were in for a great night!
(Told you it was large!)
(Images Courtesy of our friends at Blackeye Soup Photography)
Joan & Vince, we spent 15 months laughing and I wish you guys a lifetime more of smiles.
Hope to see you soon!
I remember the first time we met in July 2009. Joan was my type of girl right away. Vince is the type of guy that is quiet because his mind is always working, but once he reaches a certain comfort level, quiet is not a word I would use to describe him. To watch them together is never dull. They are the perfect compliment and their laughter is truly contangious. We spent many days together planning their nuptials, from site visits, to dress fittings, invitation and decor. We laughed over email and in person and at the end of the night on October 1st, I knew I met two people I'd know forever.
Sometimes life just works like that.
Joan & Vince exchanged nuptials at Berlin Baptist Church in front of over 300 of their closest family and friends. The reception was held later in the day at Lucien's Manor. With a lineup of 24 vendors,a rolls royce, a photobooth, a partybus, and the largest bridal party POSH has ever worked with, we knew we were in for a great night!
(Told you it was large!)
(Images Courtesy of our friends at Blackeye Soup Photography)
Joan & Vince, we spent 15 months laughing and I wish you guys a lifetime more of smiles.
Hope to see you soon!
Monday
POSH Destinations: Happy Anniversary
There are many times in my career that I have been brought to tears. If you ask my Assistants, they will confirm that I cry at almost every wedding. When the doors open and we give the cue, the last fluff of the train and hug to my Bride is the moment I cherish the most. It's special, it's private, it's reassuring and I know that our purpose is evident and relevant. We've helped another couple on their way to rejoicing in the biggest day of their lives.
It's an honor and a privilege and one that I am so fortunate to still be a part of after all of these years.
Yesterday marked the celebration of one year of marriage for an amazing couple who committed themselves to each other on the gorgeous beach of Montego Bay, Jamaica. To say that the day was "magical" was an understatement.
(Amazing image courtesy of NEJ Images )
A&A, I couldn't think of a more deserving couple for all of the blessings that have been brought your way. I'm so honored that you entrusted us with your day. I wish you a million more years of happiness, smiles and joy filled tears.
It's an honor and a privilege and one that I am so fortunate to still be a part of after all of these years.
Yesterday marked the celebration of one year of marriage for an amazing couple who committed themselves to each other on the gorgeous beach of Montego Bay, Jamaica. To say that the day was "magical" was an understatement.
(Amazing image courtesy of NEJ Images )
A&A, I couldn't think of a more deserving couple for all of the blessings that have been brought your way. I'm so honored that you entrusted us with your day. I wish you a million more years of happiness, smiles and joy filled tears.
Saturday
The Timeline
As we prepare ourselves for the close of our season with seven weddings left for the year, I've been knee deep in timelines. Make that waist deep.
In the area I'm pretty well known for my timelines. Upon initial glance, they look utterly ridiculous. Seriously, I know this. I always distribute them to the vendors with the caveat to scan for your name and confirm only those items. An average event timeline for us is about 9 pages and can go anywhere up to fifteen. A few years ago, I had a limo driver, whom apparently provided transportation for quite a few of our couples, come up to me and say I always smile when I see your timeline, I know I'm working with you and exactly what we're going to be doing.
Mission accomplished.
We've developed our timeline so that everyone, every single player on our vendor team, knows what is going on that day. Though we are there to facilitate the day, I figure maybe, just maybe, it would help to have an overview of the day that everyone can have access to, just in case. I know I would appreciate it if I was the photographer knowing that the videographer is arriving half an hour before my scheduled arrival, who they are and where they are going first, just in case I want to coordinate with them. I also know that the venue coordinator probably would like to know if they florist plans on coming for setup earlier than initially anticipated and will be making multiple trips during the day and grandmom's corsage will be left on the second trip, just to make my job easier.
I know I'm one of the few in the area, probably the industry, who do things this way and it's totally ok with me. I've seen some of my colleagues timelines and they range about 2-3 pages and I.Die. As a coordinator, it is a touchy topic though because you don't want to offend anyone or make them believe that you think they are incapable of executing a perfect event. It's what we specialize in. Instead, the vendors that actually get it, appreciate that they do not have to coordinate the "behind the scenes" as it is in writing exactly what the couple expects and they are able to confirm it is what they deliver. It's a win, win for all.
So, if you are preparing a timeline absent of a wedding coordinator,first call me we'd love to help. If that doesn't work out, here are the must haves for your document:
Name/Contact number for all parties involved
Arrival time (and conclusion time) for all of your vendors
Pickup/Drop Off locations for transportation
Prepping locations for the bride and groom
Ceremony program order
Reception timeline (general) including names with phonetic spellings and songs for formalities
Name of individual responsible for taking items home
Contact individual name and number on the day of.
Also include with your timelines copies of all the day's must haves as last pages. This includes directions to your venue, floorplan, checklists, etc.
Sample of our timelines (excuse the sloppy, ahem, "working" desk area):
I'm hoping this post helped some of you brides and grooms who are in the process of putting pen to paper. The best thing I can advise is when in doubt, write it down. Second best, call us! We'd love to help.
In the area I'm pretty well known for my timelines. Upon initial glance, they look utterly ridiculous. Seriously, I know this. I always distribute them to the vendors with the caveat to scan for your name and confirm only those items. An average event timeline for us is about 9 pages and can go anywhere up to fifteen. A few years ago, I had a limo driver, whom apparently provided transportation for quite a few of our couples, come up to me and say I always smile when I see your timeline, I know I'm working with you and exactly what we're going to be doing.
Mission accomplished.
We've developed our timeline so that everyone, every single player on our vendor team, knows what is going on that day. Though we are there to facilitate the day, I figure maybe, just maybe, it would help to have an overview of the day that everyone can have access to, just in case. I know I would appreciate it if I was the photographer knowing that the videographer is arriving half an hour before my scheduled arrival, who they are and where they are going first, just in case I want to coordinate with them. I also know that the venue coordinator probably would like to know if they florist plans on coming for setup earlier than initially anticipated and will be making multiple trips during the day and grandmom's corsage will be left on the second trip, just to make my job easier.
I know I'm one of the few in the area, probably the industry, who do things this way and it's totally ok with me. I've seen some of my colleagues timelines and they range about 2-3 pages and I.Die. As a coordinator, it is a touchy topic though because you don't want to offend anyone or make them believe that you think they are incapable of executing a perfect event. It's what we specialize in. Instead, the vendors that actually get it, appreciate that they do not have to coordinate the "behind the scenes" as it is in writing exactly what the couple expects and they are able to confirm it is what they deliver. It's a win, win for all.
So, if you are preparing a timeline absent of a wedding coordinator,first call me we'd love to help. If that doesn't work out, here are the must haves for your document:
Name/Contact number for all parties involved
Arrival time (and conclusion time) for all of your vendors
Pickup/Drop Off locations for transportation
Prepping locations for the bride and groom
Ceremony program order
Reception timeline (general) including names with phonetic spellings and songs for formalities
Name of individual responsible for taking items home
Contact individual name and number on the day of.
Also include with your timelines copies of all the day's must haves as last pages. This includes directions to your venue, floorplan, checklists, etc.
Sample of our timelines (excuse the sloppy, ahem, "working" desk area):
I'm hoping this post helped some of you brides and grooms who are in the process of putting pen to paper. The best thing I can advise is when in doubt, write it down. Second best, call us! We'd love to help.
Tuesday
A POSH Event: Kelly marries Vincent: Part III
We are wrapping up our series on Kelly & Vincent's wedding and I just wanted to share with you some of the lovely details of the day:
Escort Card Display which greeted the guests upon arrival to the reception
Menu Cards crafted by our talented bride Kelly
Centerpieces by Nancy Saam
Candy buffet
Favor Display
And my favorite picture of the day because it really reflects Kelly & Vincent as a couple. Fun, loving and ready to go!
Kelly & Vinny, it was our pleasure assisting on your big day and we shall see you in a few months for the wedding of Katie & JP!
Escort Card Display which greeted the guests upon arrival to the reception
Menu Cards crafted by our talented bride Kelly
Centerpieces by Nancy Saam
Candy buffet
Favor Display
And my favorite picture of the day because it really reflects Kelly & Vincent as a couple. Fun, loving and ready to go!
Kelly & Vinny, it was our pleasure assisting on your big day and we shall see you in a few months for the wedding of Katie & JP!
Thursday
A POSH Event-Kelly marries Vincent-Part II
We last left off here...
After the full mass, the couple was off to the venue for pictures. When I say that this couple had a dream team of vendors, they truly did. It was raining during the ceremony. HARD. The rain continued during cocktail hour but neither Mary Quinn or Louis Anthony were the least bit frayed. We were outside, in the rain, umbrellas drawn and at one point we giggled b/c it looked like the paparrazi was in full effect.
The florals at the wedding were in a word stunning. Nancy Saam Floral Design did a great job and they are just the nicest people to work with. Guests grooved to the tunes of Opera3000 and Claudia and her team at Laurel Creek Country Club provided an awesome spread as always. At the end of the night, we opened up the candy buffet and I witnessed, for the first time, an Italian Streamer Dance.
It was truly an amazing night.
And now for some eye candy courtesy of the fabulous Mary Quinn photography:
As the exited the ceremony
Papparazzi Shot (Well worth it I think)
Guest Table
Sweetheart Table
Candy buffet- Designed by my assistant Malakeia
Italian Streamer Dance-Definitely one of my faves
Stay tuned for part III of this series filled with lots of juicy details!
After the full mass, the couple was off to the venue for pictures. When I say that this couple had a dream team of vendors, they truly did. It was raining during the ceremony. HARD. The rain continued during cocktail hour but neither Mary Quinn or Louis Anthony were the least bit frayed. We were outside, in the rain, umbrellas drawn and at one point we giggled b/c it looked like the paparrazi was in full effect.
The florals at the wedding were in a word stunning. Nancy Saam Floral Design did a great job and they are just the nicest people to work with. Guests grooved to the tunes of Opera3000 and Claudia and her team at Laurel Creek Country Club provided an awesome spread as always. At the end of the night, we opened up the candy buffet and I witnessed, for the first time, an Italian Streamer Dance.
It was truly an amazing night.
And now for some eye candy courtesy of the fabulous Mary Quinn photography:
As the exited the ceremony
Papparazzi Shot (Well worth it I think)
Guest Table
Sweetheart Table
Candy buffet- Designed by my assistant Malakeia
Italian Streamer Dance-Definitely one of my faves
Stay tuned for part III of this series filled with lots of juicy details!
Wednesday
A POSH Event: Kelly married Vincent- Part I
I gave a little glimpse into this wedding and I'm so elated to share the details with you. With the rain clouds hovering this morning, it seemed like this October wedding would be the perfect way to bring some sunshine into the day. Oh internet, I promise, this one is going to be good. So good that thanks to Mary Quinn, who I just adore, we will have to show this wedding in a three part series
From our first meeting I knew Kelly was my type of bride. Calm, yet bubbly and totally in tune with the fact that for the party they wanted to throw, they needed a little assistance. We hit it off instantly. Shortly thereafter, I got an email, they were moving. Not just a little move...picking up and headed to Miami, as in Florida.
We spent the next few months corresponding over email. Though Kelly & Vinnie retained our deluxe services, we also assisted with decor and rentals. Their request was simple, they wanted to throw an amazing party. Big Italian family + gorgeous Church + amazing venue=Success!
The morning of the wedding Kelly was the perfect vision of relaxed. Her and the girls got their hair and makeup done at Bernard's and then headed over to her parent's home to finish getting ready.
The guys got ready at the Westin Hotel and First Class Limo then escorted them over to the Church.
Shortly thereafter, a vintage 1954 Rolls Royce arrived for Kelly and we were off to Trinity Episcopal in Moorestown for the ceremony.
I loved their Church. I've been in some pretty amazing Churches but the architecture in Trinity is truly breathtaking. What I love most is that they preserve the sanctity of the ceremony. There is no flash photography allowed in the Church. No movement. You truly witness a marriage performed in the purest form of religion and it is amazing to witness.
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From our first meeting I knew Kelly was my type of bride. Calm, yet bubbly and totally in tune with the fact that for the party they wanted to throw, they needed a little assistance. We hit it off instantly. Shortly thereafter, I got an email, they were moving. Not just a little move...picking up and headed to Miami, as in Florida.
We spent the next few months corresponding over email. Though Kelly & Vinnie retained our deluxe services, we also assisted with decor and rentals. Their request was simple, they wanted to throw an amazing party. Big Italian family + gorgeous Church + amazing venue=Success!
The morning of the wedding Kelly was the perfect vision of relaxed. Her and the girls got their hair and makeup done at Bernard's and then headed over to her parent's home to finish getting ready.
The guys got ready at the Westin Hotel and First Class Limo then escorted them over to the Church.
Shortly thereafter, a vintage 1954 Rolls Royce arrived for Kelly and we were off to Trinity Episcopal in Moorestown for the ceremony.
I loved their Church. I've been in some pretty amazing Churches but the architecture in Trinity is truly breathtaking. What I love most is that they preserve the sanctity of the ceremony. There is no flash photography allowed in the Church. No movement. You truly witness a marriage performed in the purest form of religion and it is amazing to witness.
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